A Community on the Potomac…

HPR2

General Information

Committee Meeting Schedule

Committee Meetings will be held
Virtually until further notice

Board of Directors (BoD)
1st and 4th Wednesdays, 7:00pm

Design Review Committee (DRC)
4th Monday, 6:00pm

Facilities Committee (FAC)
2nd Thursday, 7:00pm

Grounds Committee (GRNDS)
3rd Wednesday, 7:00pm

Horsepen Run Ad Hoc Committee (HPRN)
2nd Wednesday, 7:00pm

Neighborhood Advisory Council (NAC)
2nd Tuesday, 6:00pm

Community Relations Committee (CRC)
1st Thursday, 7:00pm

Finance Committee (FIN)
3rd Tuesday, 7:00pm

Parking

In order to assure safe and equitable parking arrangements and to preserve the attractive appearance of the communities within CountrySide, the following information outlines protocol for parking as is stated in Resolution 233 and 234 of the CountrySide Proprietary.

ADMINISTRATIVE RESOLUTION NO. 233 – RESERVED PARKING POLICIES

ADMINISTRATIVE RESOLUTION NO.  234 – COMMERCIAL, RECREATIONAL, JUNKED AND ABANDONED VEHICLES, EQUIPMENT AND/OR OTHER MACHINERY

According to the Agreement between CountrySide Proprietary and Al’s Towing & Storage, Al’s Towing is authorized to conduct general patrols of CountrySide townhouse streets and tow any vehicle in a fire lane or “No Parking” lane, vehicles parking in spaces reserved for handicap parking permits, and commercial vehicles on private streets.

PARKING ENFORCEMENT ON VDOT STREETS

CountrySide Proprietary does not monitor parking, or ticket or tow on VDOT streets.

If you wish to report a traffic or parking problem on a VDOT street call the non-emergency Police number at 703-777-1021 or contact the Sheriff’s Office using their traffic complaint form at:

https://www.loudoun.gov/FormCenter/Sheriffs-Office-6/Traffic-Complaint-Form-128.

For Loudoun County Parking Regulation 480.105, please see https://www.loudoun.gov/DocumentCenter/View/77355/Item-03-Attachment?bidId=

or go to www.loudoun.gov for more information.

For VDOT road condition problems, contact VDOT at: https://my.vdot.virginia.gov

Pool Information

Amenities Form

Tenant Amenities Registration Form

Pool Locations:

Parkway Pool:  46020 Algonkian Parkway

Lindenwood Pool: 100 Lindenwood Road

Cromwell Pool:  3 Cromwell Road

 Snow Removal Policy

      • A twelve foot (12’) wide area will be cleared on each street.
      • Every effort will be made to push the snow to a location which provides the least amount of obstruction to parked vehicles (normally the medians and open grassy areas)
      • The contractor will attempt to clear snow from the areas in front of fire hydrants and mailboxes. A reasonable standard of care will be exercised not to damage the streets or curbing.
      • In the event of freezing rain or icy conditions, the streets will be sanded. Salt is not used on CountrySide roads.
      • The only pathways that are cleared of snow are along Algonkian Parkway, near the school, and along CountrySide Boulevard leading from Algonkian Parkway to the shopping center.

Assessment Payments

Upon the purchase of your new home a settlement sheet or a deed of trust will be sent to the Proprietary Office notifying them of new ownership. Within two to four weeks you will then receive a coupon booklet showing the amount of your monthly assessment fee and the dates that they are due. Following is information that is relative to this payment. This information should assist you in understanding Proprietary procedures and the services which are provided to you for this fee.

Assessment payments are due on the 1st of the month and are considered late if received after 5:00 p.m. on the 10th of the month. Any payment received after 5:00 p.m. on the 10th will be assessed a late fee.  In the event that the 10th should fall on a Sunday or on a recognized federal holiday, the delinquency date will be 5:00 p.m. on the first day of resumption of normal business operations. Exemptions will not be made for those payees claiming that the envelope “postmark” date predates the 10th day of the month.

Ways to make your payment are: Automatic Withdrawal (ACH), By Mail, In the Office, and Online.  Click HERE for more detailed information.

Click HERE to get to the Online Payment site.

Click HERE to make a one-time online payment.

INFORMATION YOU WILL NEED FOR ONLINE PAYMENTS:

Management Company: Property Management People    Management ID: 7047    Association Name:  CountrySide Proprietary     Association ID:  000065  Association Account #:  Your CountrySide Account Number

If an assessment payment is delinquent, a notice will be sent to the homeowner requesting payment in full, including the applicable late fee.

If the delinquent assessment is not received within thirty days from the date of the delinquent notice, the account will be forwarded to the Proprietary’s legal counsel for collection action. If the principal maintenance assessment is paid within the applicable thirty day time period, but the cost of collection fee is not paid within this thirty days, a second delinquent notice will be sent to the homeowner. If the cost of collection fee is not paid within thirty days of the second delinquent notice, the account will be forwarded to the Proprietary’s legal counsel for collection action.

If you have questions regarding your assessment payment, contact the office at 703-430-0715.

MONTHLY ASSESSMENT SUMMARY

Click here for a copy of the property assessments from 1999 until today.

Selling Your Home

VA POA Request

CountrySide and PMP have partnered with CondoCerts to provide user-friendly POA document delivery to the homeowner.  You can track your package’s progress and receive documents electronically or get a paper copy.  Payment can be made at the time of order or taken out at closing. Prices vary.

 

Ready to order a POA package?

Go to https://pmprent.condocerts.com/resale/ to order. Simply register, place your order and your documents will be processed.

 

Questions? Call the CountrySide Proprietary (703)430-0715, for more information.

2022 Consolidated Budget

2022 Consolidated Budget

Our 2022 budget will continue to provide residents with the community activities, grounds and facilities upkeep, and services they have enjoyed.

Unfortunately, we had to raise assessments to cover rising inflation costs (6%) to manage the community, as well as the increases for legal expenses, software improvements, landscaping, our trash contract, and administrative expenses.

2022 MONTHLY ASSESSMENT SUMMARY

(Amounts are per unit per month)

 

Single Family/Manor Homes………………………        $85.00

Town Homes……………………………………………..  $106.00

Villas……………………………………………………….  $64.00

If you opted in to receive a coupon book but do not receive a new coupon booklet by December 27, 2021, please contact Property Management People at 301-694-6900.

 

 If you currently pay through ACH, the new assessment amount will be deducted beginning January 1, 2022. No action is required.

If you pay through an automatic scheduled “Bill Pay” feature with your bank, please adjust the amount as indicated above to begin on January 1, 2022.

 Homeowners paying online on www.cabanc.com will also need to adjust to the new amount.

Resident Recommended Contractors

For a list of resident recommended contractors and vendors, please click here.

Frequently Asked Questions

What is the Countryside Proprietary?

The Proprietary is the vehicle by which community amenities and common areas are maintained and managed for the homeowners benefit and enjoyment. Governing of the Proprietary is vested in a Board of Directors, who directly or indirectly through contractual arrangements, administer the daily affairs of the Proprietary in accordance with provisions of the governing documents. The major services delivered by the Proprietary are as follows:

      • Enforcement of Covenants and Restrictions, By-Laws, Architectural Guidelines, and Resolutions
      • Administrative and financial services for efficient operation of the community
      • Trash removal and recycling service
      • Maintenance of common land
      • Maintenance of community amenities (pools, trails, fitness system, tot lots, etc)
      • Maintenance of townhouse parking areas (including snow removal)

The Board of Directors contracts with a managing agent to provide financial and day to day on-site management services for the Proprietary. CountrySide’s managing agent is Property Management People, better known as PMP.

Who should I contact at the proprietary management office?

Go to PMP Offices and Directory

Virginia Property Owners Associations Act:

All home sales in the CountrySide are subject to the Virginia Property Owners’ Associations Act. Upon receipt of a written request of the Association Disclosure package, payment maybe deferred to closing, the completed package will be issued within 14 business days to the requesting party or agent.

What should the purchaser do immediately upon settling?

Ensure that a copy of his/her settlement sheet has been provided to the Proprietary management office.

What do the recreational amenities include?

Three swimming pools, five tennis courts, two multi-purpose courts, a fitness parcourse, abundant walking trails, and ten tot lots.

Is there residential parking?

Each townhouse unit is assigned two numbered parking spaces. Guests should be advised to park in unassigned parking areas.

Quick Reference Local Facilities

ANIMAL CARE AND CONTROL
Loudoun County requires that every dog over 6 months old be licensed each year. Dogs are not allowed to roam at large, whether licensed or not. The renewal period for purchasing licenses is November 1 – January 31.

Proof that the animal has been vaccinated for rabies by a licensed veterinarian must be presented before a license can be issued. A certificate signed by a veterinarian confirming neutering or spaying will qualify a dog for lower tag fees.

Dog licenses should be purchased at:

County Treasurer’s Office 703-777-0280/703-478-8401
102 Heritage Way, N.E., Suite 100, Leesburg, VA 22075
21400 Ridgetop Circle, Suite 190, Sterling, VA 20166

Animal Warden/Animal Shelter/Adoption 777-0406/478-1850
Cruelty investigations/animal emergencies/law enforcement

TELEPHONE SERVICE
Verizon Directory Assistance 411
New Service and Repairs 703.954.6222

TRANSPORTATION

Registration/Licenses
The legal driving age in Virginia is age 16. A Learner’s Permit can be obtained at age 15. Within 30 days after moving to Virginia you must obtain a driver’s license, title your car, register for license plates and obtain the necessary inspections and local stickers for your car.

Renewals:
Automobile tags are renewed annually.
Drivers license is renewed every five years, notification will be sent prior to your birthday. This process is semi-automatic if you have no violation points accumulated since your last drivers license was issued. Otherwise, retesting will be required.

Safety Stickers
Each vehicle registered in Virginia must pass an annual safety inspection, the windshield sticker indicates month of expiration. Inspections are handled at state approved service stations.

Safety Seats
By law, every child under age four must be in a Virginia Police-approved child safety seat when riding in a vehicle registered in Virginia owned by a parent or guardian and manufactured after 1967.

There is a $25 civil fine for failure to use required safety seats. Exemption: Children 40 pounds or over can use a standard seat belt.

Loan Seats: Persons financially unable to buy a safety seat may rent one from DMV offices.

Seat Belts
By law, all occupants of a moving vehicle must use safety belts, or the driver is subject to a fine.

TRANSPORTATION EMERGENCIES:
Escort Transportation (Red Cross) 777-7171
Emergency Rides AAA-LIFT
Substitutes for those unable to drive home on major holidays, prom nights, graduations

After Hours Towing / Al’s Towing & Storage, Inc.

If vehicle is parked in or blocking your assigned parking space or parked perpendicular to a parking space, you may call Al’s Towing at 703-435-8888 to have the vehicle towed. You must do the following: (1) Meet the towing company at your residence, (2) Produce a valid driver’s license with proof of residence or signed rental agreement. A signature is required!

All vehicles towed are the responsibility of the vehicle owner and this includes cost associated with the towing and impounding of the vehicle.

PUBLIC TRANSPORTATION:

Loudoun County Transit 571.258.3464

Route 81: CountrySide Connector

https://www.loudoun.gov/localbus

VA Department of Motor Vehicles – DMV
Sterling 703.430.0140
Leesburg 703.771.2535

UTILITY EMERGENCIES:
Dominion Virginia Power – 888.667.3000
Electric emergency/lights off/power off

UTILITIES:
Adelphia – 703.430.8200
Dominion Virginia Power – 888.667.3000
Washington Gas 703.750.1000 – To report escaping gas 703.750.1400

Miss Utility 800.257.777
Loudoun County Sanitation Authority (water/sewer) 703.771.1095 – Emergency after 5pm and holidays 703.729.7878 AAA Trash Service 703.818.8222

POSTAL SERVICES:
Potomac Falls Branch, 46164 Westlake Dr. 20164 800-275-8777

Sterling Post Office
150 S. Sterling Boulevard 800-275-8777

HOSPITALS:
Children’s (202)745-5000
111 Michigan Avenue, NW, Washington, DC

Fair Oaks 703-391-3600
3600 Joseph Siewick Drive, Fairfax

Fairfax 703-698-1110
3300 Gallows Road, Falls Church

Loudoun Hospital Center 703-858-6000
44045 Riverside Parkway, Leesburg

Reston Hospital Center 703-689-9000
1850 Town Center Drive, Reston

2022 Budget

2022 CountrySide Budget 

The CountrySide Board of Directors unanimously approved the 2022 operating budget at the November 3, 2021, Board of Directors meeting.  The 2022 assessment rates are indicated below.

2022 CountrySide Proprietary Approved Consolidated Budget

2022
Total Income $3,028,478.00
Total Administrative Expenses $839,223.00
Total Insurance & Tax Expenses $31,083.00
Total Community Relations Expenses $31,170.00
Total Pool & Community Center Expenses $271,055.00
Total Grounds & Maintenance $845,797.00
Total Townhouse Expenses $333,772.00
Reserve Expense $669,408.00
Total Operating Expenses $3,021,508.00
Operating Income vs. Expense $6,970.00
   
Total Reserve Projects $903,197.00

Capital & Townhouse Reserve Balance Information for December 31, 2021

Projected Capital Reserve Balance as of December 31, 2021 in Study prepared by Reserve Advisors $1,207,754
Estimated Capital Reserve and Contingency Reserve Fund Balance as December 31, 2021 $1,553,370
Projected Townhouse Reserve Balance as of December 31, 2021 in Study prepared by Reserve Advisors $937,684
Estimated Townhouse Reserve and Snow Contingency Reserve Fund Balance as December 31, 2021 $1,620,807

Note: The Projected Reserve Fund balances at 12/31/21 may vary from the estimated balance at 12/31/21 as certain components may have been replaced prior to the anticipated schedule, certain components may have exceeded their estimated useful life expectancy, or actual projects performed since the study was conducted could have cost more or less than projected in the study.

Our 2022 budget will continue to provide residents with the community activities, grounds and facilities upkeep, and services they have enjoyed.

Unfortunately, we had to raise assessments to cover rising inflation costs (6%) to manage the community, as well as the increases for legal expenses, software improvements, landscaping, our trash contract, and administrative expenses.

2022 MONTHLY ASSESSMENT SUMMARY

(Amounts are per unit per month)

 

Single Family/Manor Homes………………………        $85.00

Town Homes……………………………………………..  $106.00

Villas……………………………………………………….  $64.00

If you opted in to receive a coupon book but do not receive a new coupon booklet by December 27, 2021, please contact Property Management People at 301-694-6900.

 If you currently pay through ACH, the new assessment amount will be deducted beginning January 1, 2022. No action is required.

 

If you pay through an automatic scheduled “Bill Pay” feature with your bank, please adjust the amount as indicated above to begin on January 1, 2022.

 Homeowners paying online on www.cabanc.com will also need to adjust to the new amount.

 

CONSIDER PAYING YOUR MONTHLY ASSESSMENT VIA DIRECT DEBIT

It’s easy to use this service.

The authorization form is available on our website at www.countryside-va.org

Trash & Recycling – as of 4/01/2021

SERVICE DAYS:

The collection schedules by community are listed below. Please have your trash and recycling staged and ready for pick up no later than 7:00 AM.

                                                            Trash                              Yard Waste                   Recyclables & Bulk Items

Foxfield/Oatlands/Morven   Mondays & Thursdays       Mondays                      Thursdays

Rokeby/Welbourne                Tuesdays & Fridays              Tuesdays                      Fridays

Belmont/Oakridge                 Tuesdays & Fridays              Tuesdays                       Fridays

Trash should be placed curbside by 7:00 am but no sooner than 6:00 pm the evening before.

HOUSEHOLD TRASH:

All trash must be placed curbside in a Trash Toter, or a homeowner provided standard trashcan. Please, DO NOT put trash out without a container. Trash bags can be torn by animals and trash strewn about making for a messy neighborhood!

RECYCLABLES: 

The following items are the only items that should be placed in your recycling container: 

Paper: Newspaper, magazines, flattened cardboard, mixed paper, junk mail, phone books.
Glass: Jars and bottles.
Plastic: Bottles, containers, and jugs.
Metal: Aluminum or tin cans and empty aerosol cans. 

Residents are provided with one 18-gallon Recycling Bin, extras may be ordered upon request at no additional charge.  For more information regarding the items that can be included for recycling, please click here

SPECIAL ITEMS:

*The trash company will collect furniture and other large, non-metal household items placed on the curb at no extra charge.  Residents are limited to bulk items equivalent to 2 cubic yards per month. To arrange a special item or bulk pick up collection, please contract Republic Services Customer Service at (703) 818-8222, or email hoa.nova@republicservices.com.

All appliances (white goods) must be PRE-PAID and scheduled by the individual resident prior to removal. All appliances containing Freon (CFC’s) must be tagged with certification that it is FREON-FREE prior to removal. Contact your Heating and Air Conditioning dealer for CFC removal.

THESE ITEMS WILL NOT BE PICKED UP

Rocks, concrete, dirt, tires, soil, sod, tree stumps, paint, motor oil, construction or landscaping debris, combustibles, toxic or hazardous waste, bio-hazardous material, flammable products or any other material excluded from the disposal site, or any applicable state or federal law, as being hazardous or toxic. Click here for more information.

YARD WASTE COLLECTION:

Yard Waste is considered a by-product of regular yard maintenance and not the debris as a result of landscaping renovation.  All homes will have one weekly collection of yard waste from March 1st through December 24th. During the months of January and February, please place yard debris out with your household trash. Composting, chipping, and mulching are great ways to recycle your yard waste. Yard debris for collection must be prepared accordingly and placed at the curb for collection:

      • Brush and limbs must be cut into 4-foot lengths and bundled with rope or twine and should not exceed 50 pounds.
        Paper Yard Waste Bags  are to be used for grass clippings, leaves, and twigs. (Do not use ANY plastic bags or black trash bags for yard waste). Yard waste will not be collected if they are in any type of plastic bag. Residents may use their own container so long as it is clearly marked as “Yard Waste” in letters that are at least four inches tall.
      • Yard waste bag limit:  10 bags per home per collection day.
      • Tree stumps and tree limbs that are larger than 6 inches in diameter and 4 feet in length will not be collected. Unbundled brush will be considered a special pick up.  Please call or e-mail Republic Services’ Customer Service Center.

HOLIDAYS:

When a designated pickup day falls on one of these holidays, uncollected trash or recyclables will be removed on the next regularly scheduled pickup day for that debris.  Watch the website home page for details on holiday schedules. (See here for regular holiday closures.)

RECYCLE AND TRASH CART LEASE PROGRAM:

If you are interested in leasing one trash or recycling carts, please contact the Service Center at HOA.NOVA@republicservices.com to make arrangements for delivery and to set up the billing for your account.

Optional Sizes:

Trash: 96-gallon cart or 64-gallon cart

Recycling: 64-gallon or 35-gallon cart

CountrySide Proprietary  |  2 Pidgeon Hill Drive, Suite 560, Sterling, VA 20165  |  p: 703.430.0715 |  f: 703.430.8094

All rights reserved 2018 | CountrySide Proprietary